KYOCERA Document Solutions
Enterprise Content Management (ECM) is a comprehensive system for data organization, storage, and governance. With an ECM system in place, companies’ important information is digitized and stored in a centralized repository for quicker access, easier analysis, and improved security. ECM systems can also grow with your company, as digitized documents and files are stored off-site in a scalable digital hub.
Implementing an ECM platform into your workflows improves productivity, efficiency, data compliance, and scalability - this is what makes ECM the ideal partner for document management in business.
ECM systems allow employees to store digitized documents in a secure, centralized repository for easier access. Kyocera’s own ECM platform, Kyocera Cloud Information Manager, supports internal document digitization and management to accelerate operational efficiency. These files are keyword searchable and can be accessed from any geographic location, provided the user has access permission. This saves a lot of time otherwise spent manually searching for files across multiple platforms.
When documentation is disorganized and data is scattered, productivity decreases. In fact, disorganization is recognized as one of the most prevalent workplace timewasters. Speedy access to important documents enhances employee productivity and workflow efficiency, thus freeing up time for employees to focus on other business matters.
ECM systems are scalable, so they can grow with your company.”
Many companies sit on huge banks of disorganized and unexplored data. This scattered information lies in paper files, emails, written surveys, videos and photos, and is both quantitative and qualitative in nature. Unstructured data cannot be analyzed for valuable business insights, and therefore it represents significant wasted potential.
ECM systems help companies digitize, organize, and structure previously scattered data, meaning it can become a wellspring of information to be analyzed and turned into informed business decisions. Moreover, ECM supports data compliance by facilitating detailed record-keeping and reporting functionalities, so data is well-organized, and business processes remain compliant with data regulations. Proper data governance is one of the key reasons why your company needs ECM to gain a competitive advantage.
Document management with ECM is also the most sensible way to ensure business continuity if disaster strikes. In the event of an on-site outage, natural disaster, or cyberattack, your company’s vital information will remain secure and accessible to you via your ECM system.
Alternatively, if a worldwide pandemic were to occur again, the ECM system would allow colleagues to work remotely and still access all necessary information. The centralized nature of this document management solution means data is stored securely off-site, kept from prying eyes with stringent access permissions, and made available to permitted employees from any location easily.
When all important files are digitized, stored, and indexed, it is easier to create a disaster recovery strategy. Labeling documents as “critical” when they are needed for day-to-day business, creating copies, and ensuring they are stored securely in the ECM system provides peace of mind and significantly reduces risk of disasters impacting business as normal, allowing for business continuity in the face of adversity.
ECM systems, such as Kyocera Cloud Information Manager, are scalable, so they can grow with your company. This means you are not limited by available storage space or unreasonable scaling costs. When there are no limits to growth potential, businesses are free to expand with the assurance that their vital documents and data will remain in the same structured and secure centralized hub. Embrace growth potential with ECM.
Enterprise Content Management is a solution with many benefits for medium-sized and growing businesses. With an ECM system in place, employees enjoy quick and easy file access, as well as more structured data, allowing for deeper business insights to be gleaned and knowledge to be put to work.
Moreover, ECM systems help to maintain business continuity and aid in disaster recovery following a data breach or external circumstances that force employees to work away from the office. KCIM is Kyocera’s ECM, and it can grow with your business and be tailored to your company’s needs. Get in touch with our experts today to discuss how KCIM can help your business streamline workflows, improve security, and grow as your operations expand.