Change language
Change country

5 reasons why your organization needs ECM

Enterprise content management solutions are set to prove their worth in the new age of work.
5 reasons why your organization needs ECM

The pressure to go digital has been felt by businesses worldwide. According to IDC’s latest global study, 95% of organizations report that they are implementing a digital-first strategy to support new digital revenues. And their worries are justified: 41% of their total revenue is predicted to come from digital products and services.

The COVID-19 pandemic has undoubtedly accelerated the digital transformation journey of most businesses. One of the most visible spin-off effects has been the increase of remote and hybrid work. Organizations of all sizes have been giving their employees the tools they need to work with the same efficiency and security regardless of whether they are operating from the office or a remote workspace. But there is still plenty of room for improvement. To work efficiently from anywhere, employees need much more than just Zoom or Microsoft Teams – they need a multi-purpose digital tool like enterprise content management (ECM) that resolves multiple business challenges at once.

5 reasons why your organization needs ECM

Here are 5 ways that it will help your business prosper: 

1. Take back control of your data

The digital age is making it increasingly harder for organizations to organize and store their data –it’s not just documents that need to be managed but also unstructured data such as video, audio, or photos. Today’s problem is that unstructured data is on the rise, which means that storing your organization’s files in filing cabinets will no longer do the trick. Businesses need sophisticated tools like ECM to efficiently digitize, organize, and store their date in one centralized location.

Keeping data organized is crucial for every organization, because poor information management could heavily impact productivity levels and increases the likelihood that important documents are lost or destroyed. Without a doubt, one of the biggest advantages is that ECM completely eradicates these problems and offers a scalable platform for your business’s content to grow upon.

2. Boost your workplace productivity

Going back to data chaos, according to a McKinsey report, employees spend 1.8 hours every day on average searching for and gathering information which totals up to a whopping 9.3 hours per week. This means that one of the five working days, employees are wasting their time searching for files. On the other hand, ECM greatly reduces the time spent searching for documents as it digitizes paper documents efficiently and clearly labels them. Some more advanced solutions even have Google-like search capabilities. This means that employees can spend more time on more value-adding tasks instead of getting frustrated by not being able to files. Say hello to productivity with ECM!

3. Gain greater flexibility

ECM is a crucial enabler of remote and hybrid work, giving employees the flexibility to work from any location, at any time. ECM allows employees to work without any limitations from their homes or on the go by enabling access to the information they need with a few clicks or taps. Furthermore, employees can share documents and collaborate seamlessly together from anywhere without worrying about the integrity of their data.

ECM solutions enable teams to work smarter with greater security."

4. Strengthen your data security

We are dealing with an unprecedented volume of physical and digital data, and the potential for security blind spots to emerge is a very real risk for those who fail to prepare. ECM solutions enable businesses to digitize physical documents, drastically reducing the number of digital files on-site; these same documents were previously open to being misplaced, damaged or stolen. With ECM, your information is given a new level of security and, what’s more, can be easily accessed and shared in an instant.

5. Cut down costs

Physical documents can drain valuable organization resources, both in terms of the time associated with manual work, but also the financial cost of storing and maintaining documents. This is particularly the case for organizations that store vast amounts of documents in off-site locations. With ECM solutions, files such as invoices, contracts, and legal documents can be digitized and stored on secure cloud-based platforms. This reduction in the physical documents will have an instant positive impact on your business’s bottom line.

Choose ECM to accelerate your digital transformation journey

While decision-makers may be resistant to new investments in technologies such as ECM platforms right now, it is precisely these tools that are tailor-made to help businesses migrate towards a more digital approach to work. By turning huge amounts of physical information into easily accessible digital data and giving employees the means to collaborate with maximum efficiency regardless of where they work, they are laying the foundations for future success. It’s investing today for a prosperous tomorrow.

Is ECM right for my industry?

Check out our series of informative articles about ECM and how it can transform different industries.

  • Why ECM is a must-have for financial businesses

    Tighten security when working remotely and improve customer satisfaction.

  • Why do I need ECM for my school?

    It is time to adapt you educational institutional for the digital age.

Want to learn more about digital transformation?

Get in touch with our experts to point you in the right direction!

Cookies and your privacy

We use: Essential cookies to maintain the proper functioning of our website; Statistical cookies to collect information about how you use our site, such as which pages you visit and which links you click on, to analyze visitor interactions with our website and generate aggregate, anonymized reporting to understand and improve our website; and Marketing cookies to tailor advertising to fit your demonstrated interests. Please use the 'Cookie Preferences' button to select your preference. Select 'Accept All' to experience our website with the functionality of all cookies or select "Essential Only" to limit functionality to maintaining the proper functioning of our website.

Cookie Preferences

Field is required

We use cookies to make sure that our website is working properly or, occasionally, to provide a service on your request (such as managing your cookie preferences). These cookies are always active unless you set your browser to block them, which may prevent some parts of the website from working as expected.

Field is required

These cookies allow us to measure and improve the performance of our website.

Field is required

These cookies are only placed in case you give your consent. We use Marketing cookies to follow how you click and visit our websites in order to show you content based on your interests and to show you personalised advertisement. Currently you do not accept these cookies. Please check this box if you would like to.