KYOCERA Document Solutions
Logistics companies face many daily challenges in terms of workflow management and efficiency. Kyocera’s enterprise content management software, Kyocera Cloud Information Manager, helps them take control of their processes to optimize potential. With well-organized digital documents, a seamlessly integrated cloud-based DMS, automated workflows, improved compliance, and remote access, logistics companies can enhance processes, save time and money, and provide better service. This is how KCIM helps logistics companies take control of workflows.
Logistics companies must work efficiently to meet tight deadlines and ensure that all orders are shipped to the right place at the right time. This is vital for the logistics company’s success and reputation and the smooth operation of their clients’ businesses. Therefore, all important order, shipping, client, and payment information must be readily available and up to date.
KCIM eliminates paper-based inefficiencies by digitizing invoices, shipping manifests, and delivery confirmations, and storing them in a centralized hub for easy access and retrieval. Logistics professionals can keyword search in KCIM to find the exact information they need in an instant, supporting operational efficiency and reducing margins for error.
There is little time for the adoption of a new document management system in busy logistics workflows, so companies require a solution that is simple to implement, easy to navigate, and integrates well with existing workflows. This way, employees do not have to upend operations entirely and learn a whole new system.
One of the main benefits of KCIM is that it integrates with your existing cloud-based workflows. This means you can employ the Kyocera enterprise content management software alongside your enterprise resource planning (ERP) and transportation management systems (TMS), enabling smooth data flow between platforms for comprehensive coordination.
“KCIM eliminates paper-based inefficiencies.”
When invoices are incorrect, orders are late, or goods are shipped to the wrong location, logistics companies often lose more than money – they suffer reputational damage and customer dissatisfaction. Therefore, crucial to their success is a streamlined and well-organized manner of processing documents to keep all workflows on track.
With Kyocera’s enterprise content management solution, KCIM, users enjoy enhanced operational efficiency and simple workflow automation. Our solution can streamline document routing and automate approvals for invoices. Take control of paperwork to reduce delays and errors with the ideal ECM solution.
A significant challenge for logistics workflows is managing data in the digital age. Comprehensive data protection is a must-have for companies that handle vast quantities of sensitive information, such as billing details and customer addresses. Logistics companies cannot rely on unsecured paper-based processes or email chains for storing and locating confidential information, as this could lead to breaches.
KCIM ensures secure document storage with its advanced security features, such as access controls and audit trails. These capabilities ensure that logistics companies comply with industry regulations.
Moreover, the cloud provides peace of mind to companies that process large amounts of data, as it offers thorough disaster recovery options in instances of natural disasters or malware in on-site servers.
A significant feature in logistics workflows is remote collaboration and communication, as many logistics workers spend a lot of time on the go. Difficulties communicating updates, tracking shipping, or sending delivery confirmations can lead to breakdowns in workflows, missed deadlines, and an inability to catch mistakes before they have occurred.
Cloud-based access to documents and data allows teams in warehouses, distribution centers, and on the road to retrieve and update critical documents in real time. This significantly improves communication, makes logistics processes more agile, and ensures everyone has access to the most up-to-date information, thus improving services.
Finally, old-fashioned document management systems tend to cost more to manage and take up more valuable time. Employees can waste hours manually searching for information in disorganized paper files or sifting through duplicate versions of documents on local servers that consume vast amounts of electricity.
Meanwhile, KCIM reduces manual paperwork by digitizing files, cuts down on storage costs as filing cabinets become obsolete, and streamlines administrative tasks with version control and keyword search functionalities. The features of KCIM improve overall operational efficiency and speed up decision-making.
Kyocera Cloud Information Manager is a complete but straightforward enterprise content management (ECM) solution that supports mobile cloud-based document management at an affordable rate to make information more accessible. Logistics companies benefit from this ECM software as it supports their digital transformation for more secure, collaborative, and efficient workflows. Contact a Kyocera expert today if you are ready to implement our ECM solution into your logistics workflows.
We offer a suite of comprehensive tools to support your logistics workflows. Discover them here.
Automating processes helps reduce costs and improve both productivity and customer service.
