Streamlining workflows and saving time using MyQ in education

The Background

This case study examines how three different school districts – Ohio, California, and Georgia – have worked with Kyocera to tackle age-old headaches while also implementing new strategies and solutions to accelerate their digital transformations.

The Challenge

Previously, the IT staff at Bryan County School District, Georgia were tasked with the setting up and maintenance of individual job boxes for each staff member, a process which was as laborious as it was time consuming. To compound these inefficiencies further, employees were required to enter two PIN numbers during the print process – one to release their job, the other for accounting purposes. Over in California, the school district that reached out to Kyocera was using desktop printers throughout all schools at high costs per page, while color printing only available at the central fleet. Lastly, the school district in Ohio had a printer fleet that consisted of 30 aging devices which were part of multiple contracts. Their entire document solutions process had become unnecessarily complicated and difficult to manage, draining valuable time and human resources in the process.

The Solution

Thanks to Kyocera partner software solution MyQ, the Bryan County School District is now able to utilize an active directory with employee identification numbers. This has eliminated the need for PIN codes or extra job accounting steps. Meanwhile, each teacher’s email address is now pre-loaded under an Easy Scan button. The school district in California, meanwhile, opted to invest in new 13 TASKalfa devices, ranging from 50ppm to 83ppm. Having identified their struggles with high color printing costs, Kyocera equipped the district with a 2-tier color pricing structure complete with operator codes and usage limits.

Having worked closely with the Ohio-based school district, the Kyocera dealer bought out the existing 30-unit contract and these devices were seamlessly rolled into a new, easy-to-manage contract. With regards new equipment, 194 units were acquired with special hardware pricing from Kyocera, while the AEPA program was proposed to avoid the need for a costly, time-consuming request for proposal (RFP).