Change language
Change country

How can MPS save money?

Managed Print Services saves money by making your printing more efficient

Even though digital transformation is transforming the way we live and work, paper still plays an essential part of our lives.

According to Record Nations, the average office worker uses 10,000 sheets of paper each year and 45% of paper printed in offices ends up trashed by the end of the day.

Considering the demand for greater efforts in sustainability, as well as the need for organizations to become more efficient and productive, the need for Managed Print Services has never been greater.

Time, they say, is money. If we don’t have the right tools to make better use of it, it will negatively impact all areas of our work.

Here’s how Managed Print Services (MPS) can be put to efficient use:

Preventive maintenance

One of the most important aspects of Managed Print Services is that it allows providers to have instant, up-to-the-minute information about the entire printer fleet – from malfunctions to a shortage of paper or ink levels. Providers can address potential issues before they even happen, thus reducing the risk of an unwanted surprise. Automatic maintenance is an inherent part of MPS. By staying on top of the performance of the devices and putting stock in their maintenance, the need for costly service calls is reduced, along with frustrating downtime.

More cost control

More responsible printing and information transparency are just two of the immediate benefits for those who embrace MPS as part of their culture. MPS provides valuable information about consumables – how much paper is being printed from a certain device or how much toner/ink is being consumed – as well as useful employee print behavior that may help the office administrator learn which employees print more and from which device.

This leads to greater cost control in that the user then knows exactly where resources must be allocated. Furthermore, the administrator can set print restrictions on paper or ink to further keep a control of the budget. In a nutshell, greater control makes for smarter printing.

Administrators can also decide which device requires more color ink, depending on demand. On the other hand, from an employee perspective, real information creates greater awareness regarding print jobs, thus reducing print and energy waste.

Time is money. If we don’t have the right tools, it will negatively impact us.

Increased security

As part of the MPS program, print fleets are kept up to date with the latest software configurations, thus ensuring maximum protection against any cyberattacks or data theft attempts.

With regularly scheduled updates, a safe and secure MPS infrastructure also reduces downtime and keeps workflow processing secure. Data loss or compromised information can cost thousands of dollars to any business; not to mention the reputational damage and the breach of confidentiality that may derive from any attack.

On-time supplies

Sufficient levels of supplies are crucial to ensure efficiency and productivity and minimizing downtime. Daily work volumes may dictate when the busy periods are more likely to take place; hence, giving the user the opportunity to anticipate the need for new orders before supplies run out. What MPS does here is to enable a synchronization between the print fleet and the user’s printing needs, so that no time is wasted ordering and waiting – delivery times can be regularly programmed ahead of time to ensure continuity of service.   

people at work

Request an assessment

Schedule a visit with our team of experts today!

Save on paper by digitizing

Managed Print Services is not only a solution for a more efficient document output. It is also a powerful way of securing and digitizing data, so that the user is less dependent on physical documents. MPS – and digitization by extension – helps you save money on supplies and ensures that you pay exactly for what you are going to use.
Digitization is the essence of Managed Print Services. It contributes to cleaner, less clutter-laden workspaces as processes are streamlined and more process-focused.

Managed Print Services sets the stage for a more efficient work environment. It allows employees and teams to work better, smarter and with greater control over the resources that are necessary for the daily workflows. With MPS, it is possible to bring sustainability, productivity, and cost-efficiency together, working as one to help businesses better serve their customers.

Managed Print Services explained

Understand the details of Managed Print Services with our step-by-step guides.

  • Want to learn more about MPS?

    By understanding your pains, we are able to give you real solutions in a simple process.

  • Benefits of MPS

    Find out how MPS can help you, from cost reduction to optimizing your staff’s time.

Still looking for more information? We are here!

Our team of experts are always on hand to answer your doubts.

Cookies and your privacy

We use: Essential cookies to maintain the proper functioning of our website; Statistical cookies to collect information about how you use our site, such as which pages you visit and which links you click on, to analyze visitor interactions with our website and generate aggregate, anonymized reporting to understand and improve our website; and Marketing cookies to tailor advertising to fit your demonstrated interests. Please use the 'Cookie Preferences' button to select your preference. Select 'Accept All' to experience our website with the functionality of all cookies or select "Essential Only" to limit functionality to maintaining the proper functioning of our website.

Cookie Preferences

Field is required

We use cookies to make sure that our website is working properly or, occasionally, to provide a service on your request (such as managing your cookie preferences). These cookies are always active unless you set your browser to block them, which may prevent some parts of the website from working as expected.

Field is required

These cookies allow us to measure and improve the performance of our website.

Field is required

These cookies are only placed in case you give your consent. We use Marketing cookies to follow how you click and visit our websites in order to show you content based on your interests and to show you personalised advertisement. Currently you do not accept these cookies. Please check this box if you would like to.