5 benefits of Managed Print Services for your business

The digital transformation poses headaches for business leaders across all sectors of the economy. The quest to find the right balance between people, technology, physical documents and digitalized information has forced many companies into uncharted waters. But it also presents tremendous opportunities for those who get it right.

Remote working is here to stay; as a result, the number of remote connections to shared databases increases dramatically, and so too does the quantity and complexity of cybersecurity threats waiting for an organizational weak link to be exposed.

In the digital age, companies need a complete, compact solution that covers all aspects of their physical and digital infrastructure. This requires a shift in attitude, especially among those who continue to wrestle and resist the digital transformation. A compartmentalized approach to document solutions – printers, physical and digital documents, collaboration, data security – is no longer viable for those aiming for sustainable success.

With Managed Print Services (MPS), companies are provided with the latest technology – including cloud technology, software and analytics – to address key concern areas and enhance existing organizational strengths.

Automation enables optimization, allowing business leaders to quickly pinpoint areas for improvement across all levels of the organization.

The following are the five key Managed Print Services benefits that could help your business to become more efficient in how it prints and manages documents:

Drive productivity

By creating seamless workflows across paper and digital platforms, MPS helps create more efficient processes to drive growth. Through the removal of unnecessary steps, bottlenecks are reduced and decision making becomes more agile. A shift towards digital processes not only reduces paper-dependence, but it also helps greatly reduce costs. Teams can quickly scan and/or share documents which helps drastically reduce frustrating waiting times. A strong culture of collaboration creates more robust, adaptable organizations – a winning formula in today´s uncertain world.

Enhance print security

With the rise of enterprise mobility, businesses need to ensure that employees can print, scan or share documents in a secure and convenient way regardless of location or device. MPS helps create a strong security infrastructure to protect confidential data from any unauthorized access, while suspicious print jobs and printing carried out outside of usual working hours are flagged. Additionally, regular software updates ensure your devices provide you with maximum protection while also meeting compliance demands.

Gain control over printing

MPS gives you complete visibility over end-to-end print operations. It helps quickly identify the root cause of backlogs and inefficiencies while identifying easy ways to boost productivity. With MPS there are no blind spots and companies can count upon a solution that helps turn the huge volume of information (both physical document and digital data) at their disposal from a burden into a strength.

Managed Print Services reduce costs

Increased control over printing fleets means issues can be identified and solved before they even happen. Downtime is minimized and costly service disruptions become far less common. MPS enables businesses to analyze their printing in detail; they can identify if a particular department is exceeding color printing thresholds, for example. This data allows for accurate print budgeting and cost allocation – no more billing surprises at the end of the month. MPS also identifies printing devices whose print job volume is significantly higher than other so that managers can ensure volume load balancing.

Sustainable printing solutions

Through the digitalization of traditional paper-based jobs, teams print only what’s necessary, thus reducing paper waste. By printing more efficiently, MPS helps significantly reduce energy and carbon consumption so businesses can play their part in working towards a greener future.

Are Managed Print Services for you?

Managed Print Services are more than a solution, they’re a mindset. By laying solid foundations, businesses can maximize human talent while enjoying increasing capabilities of new technology. The winners of the digital will be those who get this right.

A platform that enables employees to work and collaborate efficiently and safely has the potential to elevate levels of business growth to new heights. MPS helps build core competencies and scalability; it not only helps your business grow, it pushes you to go that extra mile so that you can deliver even greater value for your customers.