KYOCERA Document Solutions
In business, every investment matters. Including how you acquire essential office technology like printers. Many companies struggle with the decision of whether to lease or buy. While purchasing an office printer outright may seem like the simplest solution, leasing offers financial flexibility and operational advantages that can be a game-changer for growing businesses. Understanding the benefits and limitations of both options is key to making the right choice for your organization.
Printer leasing allows businesses to rent printing equipment for a fixed monthly fee over a specified contract period. Unlike purchasing, leasing does not require a significant upfront investment. Instead, businesses gain access to high-quality printing technology without the financial burden of ownership. Lease agreements often include maintenance, support, and even consumables, ensuring predictable costs and reduced downtime. Kyocera’s Unlimited Plan, for example, offers comprehensive printer leasing solutions with service and maintenance built into the contract, with contracts as short as 36 months available. This makes it easier for businesses to efficiently and cost-effectively manage their print infrastructure.
"Printer hire provides the flexibility to adapt without the constraints of ownership."
One of the biggest advantages of leasing is the lower upfront investment. Buying a high-end multifunction printer can be costly, particularly for small businesses with limited capital. Leasing eliminates this expense, allowing companies to allocate funds to other priorities like growth and innovation.
Predictable monthly payments make budgeting easier. Leasing a printer means businesses can avoid unexpected repair or replacement costs, as maintenance and support are typically included in the contract. With Kyocera’s leasing solutions, businesses can enjoy reliable service without financial surprises.
Access to the latest models ensures that businesses are not stuck with outdated technology. Printing technology evolves rapidly, and leasing provides the opportunity to upgrade to newer models at the end of the contract term. This is particularly beneficial for industries that require high-quality printing, such as marketing and legal firms.
Maintenance and repairs are often covered in lease agreements, reducing the burden on internal IT teams. Printer downtime can be costly, but with a leasing plan that includes service, businesses can minimize disruptions and maintain productivity. Furthermore, opting for copier companies with a history of reliable machines can reduce the need for any service requests. Kyocera MFPs for example, are winners of the 2025-2027 Most Reliable A3 Brand Award representing industry-leading reliability with minimal service calls.
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Despite the advantages of leasing, there are situations where buying a printer makes more sense. Companies with stable printing needs and a long-term outlook may find that purchasing a printer is the more cost-effective option in the long run. Without monthly payments, ownership can provide savings over time, especially for businesses that do not require frequent upgrades and opt for a device with a low Total Cost of Ownership (TCO).
Another advantage of buying is full control over the equipment. Businesses that prefer not to be bound by lease agreements or contractual terms may find ownership preferable. Additionally, if a company has an in-house IT team capable of managing maintenance and repairs, the need for a leasing agreement with service inclusions may be less critical.
Before deciding between leasing and buying, businesses should assess their printing volume, budget constraints, and timelines associated with business objectives. Lease agreements vary in length and terms, so it’s important to review contract details carefully to avoid hidden fees or inflexible conditions.
Scalability is another crucial factor. Leasing allows businesses to adjust their printing setup as their needs evolve. Companies undergoing rapid expansion or experiencing fluctuating print demands may find leasing to be the more appropriate option.
Choosing between leasing and buying a printer depends on the specific needs and financial strategy of a business. Leasing provides flexibility, cost predictability, and access to the latest technology, while purchasing offers long-term savings and complete control at the cost of a greater initial investment. For businesses looking for an efficient and hassle-free printing solution, Kyocera’s Unlimited Plan offers tailored leasing options that combine affordability with reliable service. Explore the possibilities and determine the best fit for your company’s needs.
Whether you’re ready to take the first step towards leasing or have decided to opt to purchase outright, our expert team can guide you through the whole process.
