KYOCERA Document Solutions
Kyocera is dedicated to innovating comprehensive solutions for our customers in the legal profession, designed to meet modern business challenges in this sector. Our cloud-based content management system (CMS), Kyocera Cloud Information Manager (KCIM), is an affordable, easy-to-use, and secure tool that supports streamlined digital workflows. It offers a range of benefits to legal workflows, including compliance with data protection regulations, accessibility, and scalability. Find out how our cloud-based enterprise content management (ECM) system can enhance your legal processes and allow you to achieve more.
The work of a legal professional is often fast-paced and high-pressure, meaning information must be accessible and available, ready to use in an instant when needed. Moreover, it is important that data is structured and easy to compare and analyze so that informed conclusions can be drawn. For this, a well-organized, remotely accessible CMS is needed, and KCIM offers a low-cost, high-reward solution. Lawyers and legal admin staff can digitize documents quickly and easily with KCIM, storing them in a central hub for easy access by anyone in the company with permission.
Cloud content management often comes with simple automation capabilities, such as invoice approval or automatic indexing, which can save lawyers the hassle of completing tedious tasks, freeing up time for more pressing business. Implementing automated workflows with a cloud-based CMS also helps to reduce instances of human error from poorly input data or missed opportunities.
“KCIM offers a low-cost, high-reward solution.”
Content management in the cloud is a secure option for legal professionals who work with sensitive data regularly. Lawyers choose KCIM as their preferred CMS as it applies security features such as access permissions and audit trails that protect client data from ending up in the wrong hands. This provides peace of mind to legal professionals and their clients alike, ensuring trust and confidence throughout proceedings.
The well-established security of cloud-based ECM systems also helps legal institutions remain compliant with data protection regulations. This is a vital consideration, as non-compliance can lead to expensive fines, lawsuits, the dismissal of cases in court, and damage to a legal institution’s reputation. Cloud content is protected from unauthorized access by features like encryption, two-factor user authentication, and strict access controls, ensuring legal workflows remain above board and legitimate at all times.
The most common reason why companies delay or are unsuccessful in digital transformation is employee pushback. People are resistant to change in workflows and suspicious of new technology. However, with KCIM’s simple user interface and Kyocera’s dedicated implementation support, it’s easy to adopt our cloud CMS. Unlike some more complex workflow and document management systems, there is no long learning curve with KCIM, simply install it and get started. We make ECM accessible so legal professionals can achieve more in their day-to-day.
Legal firms that aim to expand operations by taking on more staff, more clients, or developing into new locations should consider the importance of scalable workflow and document management systems. The cloud is a great option for scaling businesses, as it offers storage that grows with your operations. Unlike on-premises servers, there is no limit to the growth potential of storage in the cloud, and it ensures accessibility from various locations.
Finally, even in paper-heavy fields such as the legal industry, digitization is on the rise, and companies that do not want to be left behind must consider transitioning to more cloud-based, digital workflows. Paper filing systems and local servers do not offer the same agility and mobility as the cloud. Moreover, paper documents can be lost or damaged, and time is wasted manually searching for important information. Cloud-based CMSs like KCIM allow users to find information in an instant, automate simple workflows, and get more out of data. KCIM gives legal professionals a competitive edge in the modern digital world.
Kyocera Cloud Information Manager, our cloud-based ECM solution, offers legal professionals several core benefits:
Legal institutions require all these factors to remain successful in an increasingly digital landscape. Failure to adopt comprehensive cloud technology and digitize workflows leads to missed opportunities, inefficiencies, and a competitive disadvantage. That’s where KCIM, our enterprise content management software, comes in. Make the right decision – take your legal workflows to the cloud.
If you’re ready to enhance your legal workflows and adopt a smart solution, send us your specific business needs, and one of our product experts will be in touch shortly.
