KYOCERA Document Solutions
Kyocera has recently launched a multi-tenet cloud platform for comprehensive document management, Kyocera Cloud Information Manager. Among its many benefits are improved productivity, security, collaboration, and workflow efficiency.
Many companies make the same common document management mistakes, such as resistance to digitalization, lax cybersecurity, disorganized collaboration, and time wasting, but KCIM helps overcome them. Find out why your business should implement KCIM into workflows today.
A common mistake made in document management is the refusal to digitize important paper documents for more streamlined workflows. Many professionals, such as accountants, lawyers, and educators, are creatures of habit, and they continue to work with paper files as they have for years. The problem is, the world is changing, and with the rise of digitization comes a host of new productivity tools that can help boost business. By refusing to join the wave of digital transformation, professionals can be left in the past, working overtime to achieve the same results as their more digitized competitors.
Enter KCIM, Kyocera’s multi-tenant, cloud-based document management solution that provides a simple-to-use and secure platform for document digitalization, organization, storage, and optimization. KCIM boosts productivity by reducing time wasted manually searching for files. It also automates simple tasks, such as document indexing, thus freeing up time for employees to work on more pressing areas of business.
As well as enhancing productivity, digitalization is an important step in the process of becoming more secure, particularly faced with modern cyberthreats.
KCIM boosts productivity, automates simple tasks and enhances data security.”
Businesses are aware of the increasing threats of cyberattacks facing their data, but often are not well-equipped to deal with these challenges. In fact, Cyberark reports that 93% of organizations had two or more identity related breaches in the past year. This leads us to our next common document management mistake in the contemporary landscape – companies not equipping themselves with the necessary tools and knowledge to ward off data breaches.
Digitizing documents and storing them in the cloud is a huge step toward more stringent data security. Paper files are far more vulnerable to being lost or stolen, left lying around, destroyed, or damaged. KCIM enhances data security to protect important business information. Access controls can be set to document classes per user and documents can be configured with unique permissions to ensure only authorized personnel can see and edit files. These security features can save companies a lot of time and money, as data leaks are often devastating and hard to overcome, particularly for small companies. Protect your data and protect your company’s survival with KCIM.
To enjoy the many benefits of KCIM, businesses must ensure company wide implementation. Document management becomes messy and confusing when different teams throughout the company use different methods for storing and sharing files. For instance, you may receive a document via email from a colleague and send it on to the next worker via Dropbox link or private message. The problem with this disjointed way of collaborating is that files can be lost in long email chains and multiple versions of documents can be created and stored in different locations. This is a huge drain on productivity, as colleagues end up losing one another’s work or delivering the wrong versions of documents to clients.
Instead, it is vital that there is a company-wide solution for document management. Kyocera’s cloud-based solution is ideal for small and medium-sized businesses looking to unify their DM system and store all files in a centralized hub. By ensuring everyone is using the same system and platform for document management, companies can avoid time wasting, lost files, and data sprawl.
Finally, a mistake too many companies are making in their document management strategy is procrastinating on implementing a comprehensive solution. The longer you wait to take action and optimize your DMS, the longer you put off the benefits of improved productivity, increased security, enhanced collaboration, and workflow efficiency.
Kyocera Cloud Information Manager (KCIM) is an essential tool for businesses looking to modernize their document management processes. By digitizing paper documents, enhancing data security, and unifying company-wide collaboration, KCIM addresses common pitfalls in traditional document management.
The platform not only streamlines workflows but also protects sensitive information, helping companies stay competitive in an increasingly digital world. Don't delay—implement KCIM today to unlock its full potential and drive your business forward. Contact our team to discuss the future of document management in your company and how KCIM can help you succeed.