The ultimate guide to choosing the best office printer

In any fast-paced business environment, having the right office printer is crucial for maintaining productivity. Whether you run a small startup or a large enterprise, the ability to print, scan, copy, and fax efficiently can make a significant difference in daily operations. However, with so many options available, choosing the best office printer can be overwhelming. This guide will walk you through the key factors to consider, helping you make an informed decision that aligns with your print needs.

Types of office printers

Before selecting an office printer, it’s essential to understand the different types available so you can make an informed choice:

• Inkjet vs. laser printers: Inkjet printers excel in producing vibrant color prints, making them a great choice for businesses with graphic-heavy needs. Laser printers, on the other hand, are designed for efficiency and are ideal for high-volume printing with sharp, precise text. Both technologies offer unique advantages depending on your business’s printing priorities.
• All-in-one vs. single-function printers: All-in-one printers like Kyocera’s MFPs combine printing, scanning, copying, and sometimes faxing, making them an excellent choice for offices with diverse needs. Single-function printers, on the other hand, are dedicated solely to printing and may be more cost-effective for businesses that don’t require additional functions.
• Wired vs. wireless printers: Wired printers are typically more reliable and secure, while wireless printers offer greater flexibility, allowing employees to print from multiple devices without being physically connected.

Key printer features to consider

With so many devices on the market, all claiming to offer the most advanced features, it is easy to forget the essentials. When selecting an office printer, make sure to look out for these core features and start your comparisons here:

• Print speed: Measured in pages per minute (ppm), a higher print speed is essential for offices with high volume printing needs.
• Print quality: Look for printers with high DPI (dots per inch) resolution to ensure sharp and professional looking documents.
• Connectivity: Modern office printers offer USB, Ethernet, Wi-Fi, and even cloud integration for seamless processes.
• Energy efficiency: Opt for printers designed to use less energy, such as Kyocera’s ECOSYS devices.

Cost considerations: Upfront cost vs. long-term expenses

Finally, there are both long-term and short-term costs to factor into your decision. While the initial purchase price of a printer is important, businesses should also remember the longer-term costs such as:

• Consumables costs: Ongoing toner, ink, and paper orders accumulate additional expenses.
• Maintenance and repairs: Some copier companies offer warranty and support plans to minimize unexpected expenses.

Printer leasing vs. buying

Given the long-term costs of owning and running a printer, many businesses choose printer hire options to avoid large upfront investments and instead pay a fixed monthly fee with no surprises. Kyocera offers such a plan, making its top-of-the-line A3 and A4 technology available at an affordable price to companies that print regularly. Leasing often makes more sense than buying for companies with tight print budgets, and with Kyocera, it’s simple!

The Kyocera Unlimited Plan: A smart cost-saving solution

Kyocera offers a game-changing solution for businesses looking to control printing costs: the Unlimited Plan. This plan provides businesses with a high-quality Kyocera printer or MFP for a fixed monthly fee, eliminating the worry of fluctuating printing expenses. With unlimited toner and maintenance included, companies can focus on productivity without worrying about hidden costs.

The benefits of printer leasing

Printer leasing offers businesses a cost-effective and flexible solution for managing their printing needs. Instead of large upfront investments, companies can opt for printer hire, paying a flat monthly fee while accessing high-quality Kyocera MFPs and printers.

Leading copier companies provide comprehensive plans such as the Kyocera Unlimited Plan, which includes unlimited printing, maintenance, and toner. This ensures predictable costs and reduces downtime, making it an ideal choice for businesses seeking efficiency and scalability. With printer leasing, companies can stay up to date with the latest technology while optimizing their print environment without unexpected costs.

How to make the best choice for your office

Selecting the best office printer involves evaluating your business’s specific printing needs, considering both upfront and long-term costs, and ensuring your device offers essential features like speed, quality, and connectivity. If you want a hassle-free solution with predictable costs, Kyocera’s Unlimited Printing Plan provides a cost-effective and efficient alternative.

Explore the plan details and contact our Kyocera experts if you would like to take the first step toward smarter printing solutions for your business. With the right Kyocera printer or MFP at your disposal, there’s no limit to what you can achieve.