KYOCERA Document Solutions
Lease your next office printer for increased flexibility and effective cost management
The world of work is changing more rapidly than ever. And within this dynamic landscape, businesses need to stay on top of their expenses. One easy way to do that is by leasing an office printer. After all, the right office printer is an all-in-one business solution and leasing one provides organizations in all sectors a cost-effective and flexible way to grow.
From types of office printer lease plans to what to look for in a lease agreement, there is a lot of information you should keep in mind when choosing the plan that’s right for you.
In this post, we’ll explore all of this and more.
Leasing an office printer has a number of financial advantages over purchasing one outright. When you lease, you get to immediately enjoy all of the benefits that an office printer brings to your business without the upfront cost that come with buying.
Also consider the longer-term advantages that come with leasing an office printer. With the right plan, you pay the same amount every month. Also, maintenance and repair costs are often included in leases, which gives you extra peace of mind.
Another financial benefit that comes with leasing an office printer is the tax benefits you may enjoy if local laws allow you to deduct it as an operational cost
There are two main types of office printer lease plan lengths: short-term printer leasing and long-term printer leasing. But what are the benefits of each?
Short-term leases may offer increased flexibility, enabling you to change device after a year – but this often comes at a significantly higher cost than a long-term plan.
“Easily upgrade and adapt to evolving technologies.”
What’s more, at the end of a short-term lease, you will either need to renew the lease you are already on or restart your journey to find a new printer lease, which can be a timely procedure.
On the other hand, a long-term printer lease is typically priced at a lower monthly cost, making it perfect for businesses who want to give extra priority to having predictable expenses at a lower rate. Additionally, long-term office printer leases may come with a more complete repair and customer service package in case your device needs professional attention. They are also typically flexible, with the ability to add more devices throughout your lease, should the need from your business require it.
Whether you opt for a short-term or long-term office printer lease, optimizing your printer use with Managed Print Services (MPS) is a must. MPS includes a dedicated team of document solutions experts who analyze your printing needs and develop a personalized print solutions proposal for your organization.
Unlimited supplies and maintenance meet Kyocera’s range of office printers. Level up your business with the Kyocera Unlimited Plan.
Once you know if you want to rent an office printer for the short-term or long-term, you need to know what a lease agreement should include.
You’re choosing to lease an office printer to save costs, so make sure hidden fees don’t keep you from achieving this goal. Some leases do not include basic services like routine maintenance and repairs. So, you need to make sure your office printer lease comes with a comprehensive maintenance and repair package. And even if maintenance and repairs are included, be aware of suppliers that charge you extra for shipping the parts you need.
Then you need to make sure you understand what happens when your lease comes to an end. If either party decides to end the lease early, what are the buyout conditions? If you choose to renew your office printer lease, will the conditions remain the same? Are you entitled to an upgrade?
The best way to make sure your office printer leasing expectations are met is with a service-level agreement (SLA). An SLA provides you with legal protections in case any part of the lease agreement is not met and also stipulates how compensation will be handled in these cases.
In this post, we’ve covered a lot of important information to consider when deciding to lease an office printer.
So, to make it easier for you to remember what to keep in mind when leasing an office printer, we’ve created this Kyocera checklist:
Learn more about office printer leasing with Kyocera.
Office printers continue to be a must-have for modern business success, and leasing one is the easiest way to stay in control of your printing expenses. Discover the flexibility and peace of mind that come with office printer leasing and the Kyocera Unlimited Plan today.
