Change language
Change country

Enterprise mobility grows, but printing stays essential

With more professionals working on the go, secure printing access is crucial to mobility.
designer on the phone in an office

Enterprise mobility management (EMM) is taking companies one step closer towards the boundaryless office. But too many organizations don’t put enough care into creating a user-friendly mobility printing solution that allows employees to print out documents anytime and anywhere. It’s relatively straightforward once companies fully understand the process. The right mobility printing solution integrates with existing EMM systems, saving costs and maintaining security and business efficiency. Mobile printing is an important issue in the fast-moving digital world.

There may be a trend for organizations to move towards the paperless office concept, but it’s unusual for them to stop printing altogether. Despite important innovations such as DocuSign, there are a host of instances in which print is still the preferred option. To get the most out of their business mobility solutions, companies need to ensure that mobile workers enjoy the same privileges as office-based employees. Part of that is allowing them to print out important documents whenever and wherever they want using mobile devices.

hand retrieving items from a printer

Even when on the move—an increasingly popular trend across a number of sectors and job roles—professionals need to be able to print. Ensuring that they can do so effectively and securely without unnecessary complications is a key part of achieving business mobility for any company looking to optimize their way of working.

Working on the go

Enterprise mobility management is a pre-requisite for a modern organization. Most office workers today carry out a significant portion of their work on mobile devices away from their offices or are working remotely regularly. There’s a growing willingness to work on the go with whatever device is at hand. Smartphones, tablets, and other portable devices facilitate a rapid response to customer needs. In theory, discarding geographical boundaries leads to reduced costs and rising productivity. It should also delight customers, especially in industries like banking, insurance, and healthcare, where speed of service is one of the biggest differentiators.

But an enterprise mobility strategy is not complete without a carefully considered mobile printing strategy. If individuals can print documents remotely from any device, it enhances their flexibility, but too many businesses use primitive and potentially dangerous methods. It’s common practice, for example, to allow mobile devices—which are all on the same network as the organization’s office-based computers—to print without restrictions. But having no restrictions, no analytics, and no rules for mobile devices is a recipe for disaster. First of all, the devices join the same network as computers that have to process sensitive company data. Secondly, giving everyone access to everything on mobile devices causes so much confusion that IT departments are overrun with questions.

Print management tools are essential

What the users of mobile devices require is access to the types of print management tools that determine access privileges for desktop users. For secure management, the best method is to integrate the mobile devices into an existing EMM solution, such as MobileIron, or XenMobile. There are various technologies that can carry out the integration process, including ThinPrint Mobile Print. A mobile device obtains a profile detailing which printers it is entitled to use. Once sent from a user’s device, mobile printing jobs can be encrypted and stored on the system. The most convenient method of retrieval is using a QR code from the mobile device, but a badge swipe, or a pin, also works well.

To further secure devices, it’s a good idea to keep mobile printing jobs from going through the public cloud. Using private clouds and traditional data centers, it’s possible to configure the hardware, data storage, and network to stop unwanted guests from accessing the network. Using the EMM solution on top of a traditional data center, or private cloud, creates the highest level of security.

Affordable solutions are out there

These solutions don’t have to be expensive. There’s no need to invest in mobile-enabled printers because mobile printing can be delivered to the existing fleet of printers. When a company’s EMM systems are used, there’s no need to update routers or networks. The system is configured to support a full range of desktop, laptop, and mobile devices. Costs can be kept down, too, by making the system simple enough so that users can take charge of their own printer access. Most mobile device users are pretty tech-savvy when it comes to understanding new apps. The user-facing part consists of an integration into the print dialogue provided by iOS, or Android, and an app to connect to various printers on the network. Avoiding time-wasting calls to the IT help desk should be a priority for all companies. With a well-designed solution, the IT department would set the access privileges and the users would do the rest.

Secure and user-friendly options exist

Business mobility solutions are about increasing efficiency by speeding up response times. They are also about reducing costs. Mobile devices are more affordable than desktop computers, or laptops, so most organizations are happy for employees to use them. iPads have evolved and split-screen technology is now available, making them suitable for a wider range of jobs. Although they will never be used for everything, the trend is clear. Meanwhile, printing continues to be important for most organizations despite the move towards paperless offices. No one knows what will happen in two decades, but for now, enabling mobile devices to print in a secure and user-friendly fashion is an integral part of establishing the best possible business mobility solution.

Here's what to consider when going mobile

Discover the priorities for organizations when evaluating what they need to go mobile.

  • The New Normal: Remote Working

    There is a direct link between enterprise mobility, efficient remote working and employee happiness. Motivate staff and be productive.

  • The first to embrace mobility will benefit more

    As remote working and mobility were thrown upon us unexpectedly, being the first to establish long-term foundations will help your business.

Discover the latest in technological innovation

Our insights hub serves as your central location for all of the latest information you need from our experts, from case studies and eBooks through to articles on trends as they emerge.

Cookies and your privacy

We use: Essential cookies to maintain the proper functioning of our website; Statistical cookies to collect information about how you use our site, such as which pages you visit and which links you click on, to analyze visitor interactions with our website and generate aggregate, anonymized reporting to understand and improve our website; and Marketing cookies to tailor advertising to fit your demonstrated interests. Please use the 'Cookie Preferences' button to select your preference. Select 'Accept All' to experience our website with the functionality of all cookies or select "Essential Only" to limit functionality to maintaining the proper functioning of our website.

Cookie Preferences

Field is required

We use cookies to make sure that our website is working properly or, occasionally, to provide a service on your request (such as managing your cookie preferences). These cookies are always active unless you set your browser to block them, which may prevent some parts of the website from working as expected.

Field is required

These cookies allow us to measure and improve the performance of our website.

Field is required

These cookies are only placed in case you give your consent. We use Marketing cookies to follow how you click and visit our websites in order to show you content based on your interests and to show you personalised advertisement. Currently you do not accept these cookies. Please check this box if you would like to.