KYOCERA Document Solutions of America, Inc. and its affiliates (collectively, “KYOCERA,” “we,” or “Company”) are committed to protecting the privacy and security of your personal information, also known as personal data (collectively, “Personal Information”), a term which we define below. This Privacy Notice describes our online and offline information practices related to your Personal Information when you apply for a job, during the recruitment process, as well as during and after your employment. This Privacy Notice for KYOCERA Employees and Applicants applies to job candidates or applicants and current and former employees only (collectively, “KYOCERA Employees and Applicants”). For our general privacy notice, see https://www.kyoceradocumentsolutions.us/en/footer/privacy-and-cookies/kyocera-online-privacy-statement.html.
This Privacy Notice for KYOCERA Employees and Applicants describes the categories of Personal Information that we collect about you, how we use and secure this Personal Information, and when we may disclose it to third parties, including when we may transfer it outside of the home jurisdictions of KYOCERA Employees and Applicants. This Privacy Notice also describes your Personal Information rights, including how to request to access, correct, or delete Personal Information. This Privacy Notice aims to be jurisdiction-neutral. However, if you have any questions about the Privacy Notice or jurisdiction-specific rights, please refer to Your Privacy Rights or contact us at firstname.lastname@example.org.
For purposes of this Privacy Notice, Personal Information means any information about an identifiable individual. Personal Information excludes anonymous or de-identified data that is not associated with a particular individual. We collect and use Personal Information from KYOCERA Employees and Applicants for human resources, employment, benefits administration, health and safety, and business-related purposes and to maintain compliance with KYOCERA’s legal obligations.
Below are the categories of Personal Information, including categories that may be considered Sensitive Personal Information under California or other state laws, which we may collect and the purposes for which we intend to use this information:
We will collect the majority of Personal Information, including any Sensitive Information, directly from you. In limited circumstances third parties may provide your Personal Information to us, such as current or former employers, specialized recruiters, job boards (such as Indeed or LinkedIn), government agencies, courts, and/or providers of background checks.
For additional state-specific disclosures, state-specific privacy rights, and an explanation of how to exercise these rights and what to expect from the process, please refer to Your Privacy Rights or contact us at email@example.com.
We do not hire anyone under 16 years old and, therefore, do not intentionally collect or disclose information about anyone under 16 years old.
We collect Personal Information to use or disclose as appropriate to:
To view our external privacy notice, visit https://www.kyoceradocumentsolutions.us/en/footer/privacy-and-cookies/kyocera-online-privacy-statement.html.
We do not collect, use, or disclose Sensitive Personal Information to infer characteristics about individuals.
We will only disclose your Personal Information to third parties where required by law or to our employees, contractors, designated agents, or third-party service providers who require such information to assist us with administering the recruitment and employment-related processes, including relevant Kyocera employees who are involved in the job application process and third-party service providers who provide services to us or on our behalf. We may use third-party service providers for various purposes, including, but not limited to, obtaining employment verification and background checks, payroll administration, chat or messaging providers, file sharing, data storage, or hosting providers. These third-party service providers may be located outside of the country in which you live or the country where the position you have applied for is located. We work with third parties to ensure that they handle personal information in a legally compliant manner.
We may also disclose your Personal Information for the following additional purposes where permitted or required by applicable law:
Your Personal Information may be shared with:
It is important that the Personal Information we hold about you is accurate and current. Please keep us informed if your Personal Information changes during the recruitment process or your employment.
Under the laws of certain jurisdictions, you may have the right to request access to, correct, or delete the Personal Information that we hold about you. You may also have the right to request that we transfer your Personal Information to another party. If you want to make a request about your Personal Information, please refer to Your Privacy Rights or contact us at firstname.lastname@example.org.
As described in our Your Privacy Rights, we may request specific information from you to help us confirm your identity. Applicable law may allow or require us to refuse to provide you with access to some or all of the Personal Information that we hold about you, or we may have destroyed, erased, or anonymized your Personal Information. If we cannot honor your request, we will inform you of the reasons why, subject to any legal or regulatory restrictions.
We have implemented appropriate physical, technical, and organizational safeguards designed to protect your Personal Information against accidental loss and unauthorized access, use, alteration, or disclosure. In addition, we limit access to Personal Information to those employees, agents, contractors, and other third parties that have a legitimate business need for such access.
Except as otherwise permitted or required by applicable law or regulation, we will only retain your Personal Information for as long as necessary to fulfill the purposes we collected it for, as required to satisfy any legal, accounting, or reporting requirements, or as necessary to resolve disputes. To determine the appropriate retention period for Personal Information, we consider our statutory obligations, the amount, nature, and sensitivity of the Personal Information, the purposes for which we process your Personal Information, and whether we can achieve those purposes through other means. We specify the retention periods for your Personal Information in our document retention policy.
If you are offered and accept employment with the Company, the Personal Information we collected during the application and recruitment process will become part of your employment record, and we may use it in connection with your employment consistent with our records retention policy, applicable laws, and regulations. If you do not become an employee, or, once you are no longer an employee of the Company, we will retain and securely destroy your Personal Information in accordance with our record retentions policy, applicable laws, and regulations.
We reserve the right to update this Privacy Notice at any time. If we have your contact information, we will provide you with a new Privacy Notice when we make any material updates to our Personal Information handling practices. We will also update this Privacy Notice. You may also check this website to see if we have made material updates.
For subjects not covered in this Notice, see our general privacy notice at https://www.kyoceradocumentsolutions.us/en/footer/privacy-and-cookies/kyocera-online-privacy-statement.html.
If you have any questions about this Notice or need to access this Notice in an alternative format due to having a disability, please email us at email@example.com or call us at +1 (973) 808-8444.
If you have any questions about our processing of your Personal Information or would like to make an access or other request, please submit a request here.
How we process personal data for all purposes, unless included in other statements, both online and offline.